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Aylesford School and Sixth Form College

Aylesford School and Sixth Form College

Part-time Receptionist - Clerical Assistant

Clerical Assistant, Receptionist Vacancy

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  This post is subject to two satisfactory references and an Enhanced Disclosure and Barring Services check.

Aylesford School Warwick is a forward-thinking and exciting educational environment. We pride ourselves on our commitment to our students and our community.

We are seeking to appoint a friendly, motivated and organised individual to join our very friendly and supportive administration team.  The successful candidate will work within a team of administrators to provide a full receptionist/telephonist service and clerical administration support to the school.

The successful candidate will be helpful and proactive with a willingness to work flexibly to meet the needs of the team. Strong interpersonal and organisational skills are essential to this role, as well as competent IT skills and accurate attention to detail.

Experience of working in an office environment and knowledge of our school database SIMS would be advantageous.

Days/Hours per week: 7 hours per week working Friday 08.15am – 3.45pm

Term time only – 38 weeks.

Salary Scale:  Grade D, Points 4-5 (£19,264.00 - £19,650.00 per annum) = paid at £3,027.85 per annum.

Core purpose

To provide a full receptionist/telephonist service and clerical administration support to the school.

Reception

  • To greet all visitors to Aylesford School and provide a high level of customer service
  • Answer switchboard, take and pass on messages and deal with any enquiries in a professional manner
  • Assist with daily attendance calls/logging of absences
  • Take deliveries/goods, deal with associated administration (security badges, signing delivery notes, contacting caretakers to assist with big deliveries
  • Ensure the office and reception areas are attractive, welcoming and tidy at all times
  • Support Student Services, with co-ordinating messages and/or items to be delivered to them in class or collected from Student Services
  • Deal with routine enquiries, providing general information about the school and its activities – in person, by phone and by way of email
  • Support the HOSP’s as and when instructed by the Office Manager; this could be making phone calls and/or arranging appointments on their behalf
  • Assistance with the co-ordination and booking of Community Rooms and ensuring students attend meetings booked by HOSP’s or SLT
  • The Post
  • Receiving the incoming post and parcels and dealing with outgoing post and taking to the Post Office
  • Preparation of parcels and examination papers for collection by courier
  • Distribution of post to key personnel and staff pigeonholes.

Clerical Support

Support the work of the school office as necessary for good efficiency:-

  • To be proficient in all ICT function to include Office outlook, Word, Excel, PowerPoint
  • Inputting of student data onto the SIMS database
  • Typing of letters, reports, agendas, minutes, worksheets and general correspondence
  • Maintain and update student files
  • Maintain and update signing in files for Parents/Governors/Staff/Part-time Staff
  • Distribute documents and materials within the school
  • Laminate and photocopy as requested
  • Other general office duties when requested by Line Manager
  • Establish and maintain effective working relationships with colleagues
  • Participate as required in daily and weekly communication meetings
  • Adapt to the needs and pressures of the moment
  • With relevant training to be able to cover the basics of other team members duties such as Student Services/Clerical Support

General

All school staff are expected to:

  • Undertake other such reasonable duties as may be required from time to time
  • Work towards and support the school’s vision and objectives
  • Support and contribute to the school’s responsibility for safeguarding students
  • Work within the school’s Health and Safety Policy to ensure a safe working environment for staff, students and visitors
  • Be aware of the need to take responsibility for your own professional development.
  • Maintain high professional standards of attendance, punctuality, appearance and conduct, and positive courteous relations with students, parents, colleagues and guests.
  • Engage actively in the performance review process
  • Adhere to school policies and procedures as set out in the staff handbook or other documentation available to all staff

Application Pack:-

Please apply using the application form below:-

Closing date              Sunday 10 July 2022

Shortlisting                Monday 11 July 2022

Interviews                  Thursday 14 July 2022

Please email complete application forms to Mrs Samantha Hughes, HR Officer and Headteacher’s PA:-  hughes.s@aylesfordschool.org.uk

Or post to:-

FAO Samantha Hughes, HR Officer and Headteacher’s PA,  Aylesford School & Sixth Form College, Tapping Way, Warwick, CV34 6XR

Contact Samantha Hughes, HR Officer & Headteacher's PA for any queries on hughes.s@aylesfordschool.org.uk or telephone 01926 747100 *No Agencies*

Please note we do not accept CVs - candidates should download and complete the application form available.  

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  This post is subject to two satisfactory references and an Enhanced Disclosure and Barring Services check.